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Z-Out / End of the day cash reconciliation - a help guide.

This user help guide covers how to setup POS hardware, process cash reconciliation for end of the day cash counts, print your Z-out receipt and the location of associated reports.

Updated in the last hour

Step 1. Cash Drawer Setup

Navigation: Settings > POS hardware

  1. Enable the Cash Drawer toggle

  2. This will open up the Cash Drawers creation tool for all of your locations

  3. Click “Add Drawer +”

    1. This will open up the Cash Drawer sidebar

  4. When adding a Cash Drawer make sure to add / check the details:

    1. Title or Name

    2. Starting Float

    3. Receipt paper width

  5. You can use the cog Icon ⚙️ to open up the edit window if you need, here you can edit and Connect the Receipt Printer.

If you want to enable receipt printing to pair with local receipt printers > enable this toggle.

Mac Users: You can skip this! Printing works natively in Chrome and Safari browsers on macOS without any additional software.

Printing with Windows Operating System

If you are operating a Windows-based system, you will need to install a program called “Clava Connect”. Please review the guide below and then click the link when you are ready.
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Clava Connect | Clava Help Center
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​Download Clava Connect

https://clava-prod.s3.eu-west-2.amazonaws.com/public/windows_clava_connect.zip

Step 2. Point of Sale view

Navigation: Settings > Point of Sale

The Point of Sale gives you the following items:

  1. 🔴 No Printer Connected - You have missed a todo item in Step 1, go back to your settings and enable the printer 🖨️

  2. Petty Cash, here you can add and remove petty cash and maintain a history and report

  3. History - this is a additional quick access to your Z-Out history.

  4. Z-out - your end of day processes reconciliation process.

Step 3. Dealing with petty cash

Navigation: Settings > Point of Sale

  1. Click on the Green button “Petty Cash”

  2. Select the transaction type - cash in or out?

  3. Select the Cash Drawer to update

  4. Select the Amount additional or removed

  5. Add a note or reason

  6. Select Record

Petty Cash History

To review the petty cash history. Select the green Petty Cash History button in the top right of this pop out screen, from here you can select the Cash Drawer, and review the total cash in & out and number of transactions.

Step 4. Run a Cash Reconciliation Z-out

Navigation: Settings > Point of Sale

  1. Click on the Green button “Z-Out”

  2. Choose the Location you are reconciling

  3. Select the Cash Drawer you want to reconcile

  4. Click on the Green Cash Drawer Button to the right of Drawer Cash

    1. A sidebar will pop up for you to input the exact cash amounts in.

    2. Click “confirm count” when you have double checked

  5. Enter the Leave Cash figure.

  6. Click the box to Accept over/under

  7. Click the Mark Drawer as Reconciled.

  8. Input any notes for management by using the green “+ Add Note”

  9. Generate the reconciliation report and receipt by clicking the “Generate Z-Out report”

  10. You will be taken to the Z-out receipt to review, download a PDF and print.

Note: All of the credit card transactions run through the till you are reconciling will be automatically reconciled by Clava in the Card payments section - no more counting receipts!

Step 5. Z-out Reconciliation history

Navigation: Settings > Point of Sale

Users here can view the individual register reconciliation history and Z-out history.

  1. Click on “Register History” for a pop out screen

  2. Search the Location or Employee

  3. Select the Date Range

  4. View results

    1. Edit or Print the results by clicking the 3 green dots.

Step 6. Z-out Reconciliation Reporting

Navigation: Settings > Analytics > Reports > Sales Summary (Z Report)

  1. Select the Date filter required

  2. Generate the report

Note: Use the 3 Green buttons to download previous reports

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