Age-based restrictions can be applied to activities and memberships. This means certain activities, like classes, may have minimum or maximum age requirements for participation. Similarly, memberships may be exclusive to specific age groups.
Setting Up Age Groups in Clava
This guide will walk you through creating, editing, and deleting age groups in Clava. Age groups help you categorise members based on their age, which can be useful for managing memberships, classes, and permissions.
Activating Age Groups:
Go to Settings.
Navigate to Age Groups.
Toggle on Age Groups to enable the feature.
Creating an Age Group:
Click on Create new +.
Enter a descriptive name for the age group, for example, "Junior 12-18".
(Optional) Add a description to explain the purpose of the age group. This is only visible to admins.
Set the minimum age and maximum age for the group (e.g., 12 and 18).
Click Save.
Your newly created age group will appear in the list.
Editing an Age Group:
Click on the gear icon (⚙️) next to the age group you want to modify.
Select Edit.
Make any necessary changes to the name, description, minimum age, or maximum age.
Click Save to confirm the changes.
Deleting an Age Group:
Click on the gear icon (⚙️) next to the age group you want to remove.
Select Delete. Important: Deleting an age group will permanently remove it and erase any associations it had with memberships or classes.
Additional Notes:
Consider creating age groups that align with your organisation's programs or membership categories.
Ensure the age ranges don't overlap to avoid confusion.
Utilise age groups to control access to specific features or content within Clava based on age restrictions.
By effectively managing age groups, you can streamline your organisation within Clava and cater to the specific needs of different age brackets.
Applying Age Restrictions to Memberships in Clava
This guide explains how to leverage age groups to restrict memberships in Clava.
Prerequisites:
You must have already created age groups following the steps mentioned in the above steps.
Steps:
Create or Edit a Membership:
Navigate to the Membership section in Clava.
You can either create a new membership or edit an existing one.
Add a Pricing Option:
Within the membership details, locate the section for adding pricing options.
Click on "Add Pricing Option".
Enable Age Restrictions:
Under the pricing option settings, find the "Restrictions" section.
Toggle on "Age Restrictions" to activate it.
Assign an Age Group:
A dropdown menu displaying available age groups will appear.
Select the appropriate age group that aligns with the membership restrictions you want to enforce.
Finalise and Save:
Complete setting up the pricing option details like price, duration, etc.
Click "Save" to confirm the changes.
Key Points:
Targeted Sales: Memberships with age restrictions can only be purchased by or for individuals within the designated age group.
This ensures members are enrolled in programs suitable for their age bracket.
Parental Purchases: Parents can purchase memberships with age restrictions for their children (juniors) and use those memberships to book relevant classes for them.
In Conclusion:
By combining age groups and membership restrictions, you can effectively manage your membership base in Clava. This allows you to offer age-appropriate programs and ensure a safe and organised environment for all members.
Setting Up Age Restrictions for Classes:
Create or Edit a Class: Navigate to the "Classes" section in Clava. You can either create a new class or edit an existing one.
Locate Age Group Restrictions: Within the class details, find the section labeled "Age Groups Restriction".
Select Age Group(s): From the dropdown menu, choose the age group(s) that applies to the class. You can potentially select multiple groups if the class caters to a wider age range.
Finalise and Save: Once you've chosen the appropriate age group(s), complete setting up the remaining class details, click "Create" or "Save changes" to confirm.
Identifying Age-Restricted Classes:
Classes with age restrictions will be visually denoted within Clava. Look for an icon of a person symbol with a lock symbol. This quick indicator helps you identify classes with age limitations.
Booking Age-Restricted Classes:
The age restriction on a class will only allow members belonging to the designated age group(s) to book.
For instance, if a class has a 12-18 age restriction, only members between 12 and 18 years old can be enrolled.
Parental Bookings: Parents or guardians can still book age-restricted classes for their children (juniors) who fall within the allowed age range.
However, they cannot use the same membership to enroll themselves in a class with an age restriction that doesn't include their age group.
Benefits of Age Restrictions:
Safety and Suitability: Age restrictions ensure classes cater to appropriate age brackets, promoting a safe and comfortable learning environment for all participants.
Targeted Programs: By restricting classes, you can tailor classes and courses to the specific needs of different age groups.
