How to Create a Group Booking (Admin)

Go to Schedule and click on the + button top right

Select New Group Booking

Add a title e.g Birthday Party

Include a description which both staff and customers can see

Pick a date and available time slot

Imput the desired duration of the Group Booking

Repeat as required

Select the lead Instructor for the event. Reminder - This information is public. (Leave Blank for TBC)

To setup your instructors, see the “team and communication setup” help guide

Select the Category that the event should be reported under.

Select the Class Type that the event should be reported under

To setup the Class type and Category see the Class Type and Categories user guide

Setup the Space that the Group Booking will take place in

To setup the gym’s unique spaces see the Spaces: Management Guide

Setup the age restrictions required for the Group booking. Note, more than one age restrictions may be selected

To setup the gym’s age restrictions see the *Age Groups* help guide

Min and max allow you to control the numbers and set the thresholds you as a business require for groups

Select for the Group Booking to be Free

Select this option to create a simple basic pricing format, value per person.

If you enter a Zero, the booking value will be Free.

Select a number of participants within a defined range, and the system will calculate the total by multiplying the number of people by the per-person rate for that range.

For example, charge £12 per person for groups of 1-10, and to add a new tier, select “Add Participant Type” and imput £10 per person for groups of 11-20. The system automatically calculates the total based on the number of participants selected.

Note: Selecting the Copy icon, will populate the current pricing into a new line below. Selecting the Red delete icon, will delete the line.
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The customer will pay a fixed price for the booking irrespective of the group’s size.

Customers will pay a fixed price for a set number of participants, with the option to add extra people at a fixed volume rate.

For example, charge £120 for a group of upto 10, and £10 per person for groups of 11-20. The system automatically calculates the total based on the number of participants selected.
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Deposits are a useful tool to prevent loss of booking revenue, toggle to enable and select a % or value.

Toggle this to the “On” position to open up a new drop down menu “Add Product +”

Select the Add Product and then select the individual products and/or product categories you wish to offer as additional purchase items for the group.

Once selected the products will be listed in the booking creation window and selectable as Mandatory and Include in total price. These are defined as:

Select Active or Inactive to enable the booking or keep it as a draft.

Class will be listed in timetable.

Select Cancel to escape

Preview to review

Create to make the Group booking Live and Saved to your Clava!